Using Privit Profile - Medical Screening Instructions - First-Year Student Athletes
Using Privit Profile - Medical Screening Instructions - Returning Student-Athletes
As part of the preparation for the upcoming athletic seasons ALL McMaster Student-Athletes competing in USport, OUA or Club sports are required to complete a Pre-participation Medical Evaluation – Privit profile found at
https://mcmasterathletics.privitprofile.ca prior to tryouts/practice.
Please ensure that you take the time to complete the questionnaires honestly, thoroughly and with accuracy.
The various modules embedded in the platform cover medical conditions that demand your attention. Their content/message is only meaningful if reviewed attentively. Your Sport Medicine team is committed to providing you with the most comprehensive medical support available and it starts here.
Those Student Athletes competing for a McMaster USport, OUA or Club team for the first time are also required to complete a physical exam. The Physical Form will be pre-populated with the information provided as the Medical History Questionnaire is completed. Download and the print the form to bring to your Family Physician who will complete the exam and sign the form. The form is then to be uploaded back into Privit where it will be reviewed by a McMaster Sport Medicine Certified Therapist. You are encouraged to have this exam completed by your family doctor but as an alternative, the exam can be completed by a McMaster Sport Medicine Physician in the David Braley Sport Medicine and Rehabilitation Clinic located on campus for a fee of $100. If you are considering trying out for a team, be proactive and book your physical exam as soon as possible so that there are no unnecessary delays in receiving your Medical Clearance to compete.
First Year Physical Exams are mandatory and must be completed and reviewed by McMaster Sport Medicine Staff prior to the Student Athlete being given clearance to compete.
Should you have any questions or concerns with the Privit platform itself please contact the Privit help desk directly at 1- 844- 234- HELP (4357) available Monday – Friday 8:00 AM - 5:00 PM Eastern Time.
For all other medical related questions contact Chris Puskas at
puskasc@mcmaster.ca
The instructions below will allow you to create an online health profile that you will continue to update and use in future years as a McMaster student athlete. Follow all the steps below to complete your required medical clearance status. It is recommended that you complete this information from a PC or Laptop)
Contact Privit’s Support Desk at 1- 844- 234- HELP (4357) available Monday – Friday 8:00 AM - 5:00 PM Eastern Time if you have any questions during registration.
Before you start, make sure to have the following information on hand:
• Email Address and Password (create a password to remember in future years)
• Personal and Family Medical History
• Primary Health Insurance (Provincial Health Card #)
• Secondary Insurance (Private Insurance Coverage through Parent/Guardian)
START HERE: Click on this website link mcmasterathletics.privitprofile.ca or enter it into your browser (Note: there is no www.)
Step 1: Click REGISTRATION to create an account with Privit. Make sure you select your role as Student Athlete.
Step 2: From the Home page, scroll down to the UPDATE tab beside JOINED TEAMS and select your participating on, click done
Step 3: From the Home page, click the START tab beside the PERSONAL DETAILS section to provide demographic information. (Section 2 Primary Insurance, select “Provincial Health Card #). Once all 4 sections are complete click SAVE & EXIT. From the Home page, make sure it is indicating 100% complete in order to access the E-PPE questionnaire in Step 4.
Step 4: From the Home page, click the START tab beside the E-PPE QUESTIONNAIRE section to provide your medical history details. Complete all 17 sections then SAVE & EXIT. Make sure it is indicating 100% complete on the Home page. *Be sure to check the box at the bottom that states “I have thoroughly read all questions on this page and answered them to the best of my knowledge.”
Step 5: From the Home page, click the START tab beside the MENTAL HEALTH MODULE. Review the videos and answer any required information once completed, click SUBMIT. Then click the blue SIGN tab. Creating E-Signature: A new message will appear, click the blue tab “Create New Signature”. You can use the cursor on a computer or with your finger on a tablet device to create an electronic signature. Click SAVE and then DONE to return to the Home page. From the Home page underneath or beside the form click on SIGN and a new screen will open with your signature. Attest then click SIGN DOCUMENT. Click DONE to return to the Home page. Underneath this form on the Home page, it now should indicate Signed by Student Athlete.
Step 6: From the Home page, click the START tab beside the SLEEP QUALITY ASSESSMENT. Review the videos and answer any required information once completed, click SUBMIT apply your e-signature to the document. Click DONE to return to the Home page. Underneath this form on the Home page, it now should indicate Signed by Student Athlete
Step 7: From the Home page, click the START tab beside CONCUSSION EDUCATION POLICY. Review the McMaster University Concussion Guidelines and additional video content. Once completed, click SUBMIT and apply your e-signature to the document. Click DONE to return to the Home page. Underneath this form on the Home page, it now should indicate Signed by Student Athlete.
Step 8: From the Home page, click the START tab beside the SADS EDUCATION VIDEO. Review the videos and answer any required information. Once completed, click SUBMIT apply your e-signature to the document. Click DONE to return to the Home page. Underneath this form on the Home page, it now should indicate Signed by Student Athlete.
Step 9: From the Home page, click the START tab beside MEDICAL WAIVER. Review the information. Once completed, click SUBMIT and apply your e-signature to the document. Click DONE to return to the Home page. Underneath this form on the Home page, it now should indicate Signed by Student Athlete.
Step 10: From the Home page, click the blue SIGN tab beside SIGN DOCUMENTS. A new page will open with a list of reports. Underneath Privit Profile Medical History Summary select the blue highlighted Student/Athlete click here to sign. Apply your e-signature to the document. Click DONE to return to the Home page.
NOTE: If you participate in the following sports: Basketball, Cross Country, Football, Rugby, Soccer, Swimming, Volleyball and Wrestling continue to Step 11 and 12 to complete the other forms on your Home Page.
NOTE: If you DO NOT participate on Basketball, Cross Country, Football, Rugby, Soccer, Swimming, Volleyball and Wrestling, please proceed to Step 13.
Step 11: From the Home page, click the START tab beside PRIVATE INSURANCE INFORMATION. If you have insurance coverage through your Parents/Guardian or an outside organization, select Yes and you’re required to complete the information within this form.
If you do not have outside insurance coverage select No. Once you’ve filled out all the information, click SUBMIT and apply your e-signature to the document. Click DONE to return to the Home page.
Step 12: If you answered Yes in Step 11 and you have outside insurance coverage, then the ONLINE BILLING FORM will appear on your Home page. Click START and a new page will appear with instructions on how to complete the form. Click on the link within the form and a PDF document titled Benefit Assignment Form for Online Billing will open. Complete this document online then PRINT it out and have your parent/guardian or approved Plan Member sign Page 1 and Page 3. After both pages are signed, follow the instructions within the form to upload Page 1 and Page 3 into your profile. Once you have uploaded both the signed Page 1 and Page 3 into your profile, click SUBMIT and apply your e-signature. Click DONE to return to the Home page
Step 13: From the Home page, click scroll down to the blue PRINT DOCUMENTS tab (your PERSONAL DETAILS & E-PPE QUESTIONNAIRE must both indicate 100% complete in order to access).
Within PRINT DOCUMENTS check the boxes beside the Privit Profile Medical History Summary and Physical Examination Form to print both forms. The student athlete will take these forms with them to their required physical examination and have the Physical Exam Form signed by a physician or doctor.
Step 14: Once the Physical Examination Form is signed by a Physician/Doctor, you are then required to upload this form back into your health profile. You can do this by scanning and uploading it through your computer, or you can do it on your smartphone or mobile device by entering in mcmasterathletics.privitprofile.ca (There is no www.) into the browser on your phone. Log in to your account again. • From the Home page scroll down and select the blue MANAGE DOCUMENTS tab. A new page will open where you will click on the blue UPLOAD DOCUMENT tab. • From here select “Choose File” and it will ask you to take a photo with the camera on your phone. Take a photo of the signed Physical Examination Form. • Then select the “Document Type” as Physical Examination Form, then click the blue UPLOAD tab. Once the Upload is complete you’ll be directed to the Manage Documents where you should be able to see a copy of all your documents. Click done and return to the Home page.
Important**: Once the required e-signatures have been applied to the necessary forms, the signed document will become available automatically for the appropriate staff member for review and approval. The Completion Status bar should turn green and indicate Submission Complete. If the status bar is still orange and indicating Submission Incomplete, hover your cursor to see what still needs to be completed. A staff member at the school will update the “PENDING” or “NEEDS UPDATE” Clearance Status, the status is not automatically updated.
